Someone forgot to adjust the pension. Plus: rising payroll.
Functionary Newsletter March 26

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By Kathryn May. Sign up to start getting it. 
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Hi all,

Today, a couple aspects of public-service compensation deserve a closer look. Soaring payroll costs will loom over the election. The hard question of how to cut them will shape the next government’s fiscal strategy.

 

Last week, I wrote about how tricky it will be to cut the public service amid the uncertainty of Trump, the wild card. A shifting economic trade war makes long-term fiscal planning a moving target. Let’s dive in.

 

Today:

$65.3 billion: The payroll keeps climbing.

Expansion/contraction: The bureaucracy has a cycle.

The forgotten pension adjustment: It’s a mystery.

Our DM photo quiz: Turns out we have a winner.

 

HEADCOUNT
Biggest public service ever

First up, the Parliamentary Budget Office’s latest update on personnel costs. Federal payroll hit $65.3 billion for about 441,000 public servants in 2023-24. The average full-time employee (FTE) cost $136,345 – a 15.7 per cent jump from the previous year.

 

Just to be clear, payroll covers salaries, pensions, overtime, bonuses, one-time payments, EI, employer contributions to medical and disability insurance, and more.

Chart showing the rise of personnel spending.

Source: PBO.

That 15.7-per-cent increase included some hefty one-time payments – retroactive pay from new collective agreements, the $2,500 signing bonus for most employees, and a top-up for an actuarial shortfall in the military pension plan (the Canadian Forces superannuation account).

 

Even without those, payroll still climbed 10 per cent – well above the pre-pandemic annual increase of 3.1 per cent (2007-2020).

Chart showing compensation growth.

Source: PBO.

The biggest drivers. Headcount: increased 2.1 per cent, adding 9,000 employees. Raises and signing bonuses: boosted salaries by 7.7 per cent. The result: government contributions to public-service pensions also increased.

 

Departments just kept hiring. They ended up with 2,000 employees more than they projected in their departmental plans. That’s a head-scratcher. What does that mean for the 5,000 jobs a year expected to vanish through attrition? How will meet their attrition targets?

 

Fast and faster. The population has been growing so fast that it has outpaced the public service. The number of public servants per 100,000 Canadians has actually declined.

Chart showing rising number of full-time employees.

Source: PBO.

Jennifer Robson, an associate professor of political management at Carleton University, has also been crunching the numbers. She notes the government today spends less on personnel than it did during the Harper era as a share of total expenditures. It fell from 14 per cent in 2014-15 to less than 11 per cent in 2022-23.

 

At the same time, she said the share of total expenses for contracting has not changed: 3.8 per cent in 2014-15 and 3.6 per cent in 2022-23.

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THE CYCLE

Boom and bust

Every decade or so, the bureaucracy grows and is cut back again. The Chrétien government’s program review in the mid-1990s slashed 55,000 jobs, setting the international standard for spending reviews. But within a decade, the public service rebounded to pre-downsizing levels until then-prime minister Stephen Harper cut more than 30,000 jobs under his deficit-reduction action plan.

 

Then came the Trudeau decade, adding 100,000.

 

Flashback. Back in 2012, then-PBO Kevin Page conducted the office’s first compensation study when payroll nearly doubled in a decade to $44 billion, with an average cost of $114k per worker. (Various studies – often controversial – have shown that public servants, typically unionized, earn a wage premium and better benefits compared to private sector worker.)

 

Let’s move to pensions, and a puzzle.

 

THE OVERSIGHT
Somebody forgot to adjust the plan

It turns out public servants have been overpaying into their pension fund and receiving more benefits than intended. Good news for them, bad news for taxpayers. The government has over-contributed by about $1 billion over five years.

 

That’s the surprise twist in the PBO’s recent look at the impact of CPP improvements on the public service pension plan, which got lost in the uproar over Trump’s tariff and annexation threats. Here’s the PDF version.

 

How did this happen? It’s a mystery. There’s no suggestion of fraud, abuse, or even a mistake. “Somebody forgot to adjust the public service pension plan,” says Parliamentary Budget Officer Yves Giroux.

Yves Giroux-1

This won’t help the public service’s image. Canadians already see it as big and costly. Its generous defined-benefit pension is its most prized asset, and it already generates resentment among Canadians as the model rapidly disappears from the private sector. Now, Trump’s trade wars have them worrying about their own retirement savings.

 

Here’s the gist of what happened.

 

For nearly 60 years, the public-service pension plan has been integrated with the Canada Pension Plan (CPP) and the Quebec Pension. This means CPP pays part of retirees’ pensions. The public-service plan covers the rest. Traditionally, employees earn about two per cent of their best five-year salary for every year worked – up to 35 years.

 

What changed? In 2019, the government enhanced CPP to boost retirement incomes for Canadians. The key adjustments:

  • CPP’s share increased: It went from covering 25 per cent to 33 per cent of pensionable earnings.
  • Higher contribution rates: Employees (and the government) were required to contribute more.
  • Earnings threshold expanded: More income was brought under CPP’s umbrella.

MPs’ and senators’ pension plans adjusted for this, but for some reason, the public-service plan didn’t. The PBO was baffled. It asked the Office of the Chief Actuary to run the numbers on the impact of this “misalignment.”

 

Here’s an analogy: Imagine a retiree entitled to a $100,000 pension. The public-service pension plan is designed to integrate with CPP, meaning the two should work together, not stack on top of each other.

 

How it should work. Before the enhancements, this retiree might have received $25,000 from CPP and $75,000 from the pension plan. With the CPP changes, the balance should have shifted: $33,000 from CPP and $67,000 from the pension plan, keeping the total pension at $100,000.

 

What actually happened. Instead, the retiree started getting $33,000 from CPP, but the pension plan was still paying $75,000, pushing the total to $108,000. The pension plan didn’t adjust for the increased CPP benefits. It effectively gave retirees a boost they weren’t supposed to get. 

 

Fixing it would save millions. The PBO estimates this misalignment is costing the government about $616 million a year. It’s urging Parliament to fix this and legislate changes to align the plans as designed. That means overcontributions – from both public servants and the government – would stop, and accrued benefits would be restored to the original two per cent target. And with the government scouring for savings in every nook and cranny these days, that may be hard to ignore.

 

The intent. The public-service plan was designed to work with CPP to give public servants retirement income of about two per cent per year of service. Without the adjustment, public servants are earning more than the two per cent. The PBO says this violates the “spirit of the plan.” 

 

Higher contributions. Public servants and the government contributed over $2 billion more between 2019 and 2025 than they would have if the CPP and pension plan had been properly aligned. It resulted in better pensions for public servants. They also paid higher contributions.

 

All’s well with the plan. The chief actuary, whose job is to ensure the health of plan, isn’t concerned about the misalignment because the plan remains fully funded. The contributions matched the benefits.

 

As for that $38-billion surplus piling up in the pension plan, the misalignment had nothing to do with it, says Giroux. (In November, you’ll recall that Anita Anand, then-president of Treasury Board President, moved $1.9 billion of the surplus to government coffers, sparking outrage from the giant Public Service Alliance of Canada. That was the amount that exceeded the allowable limit.) The surplus mushroomed because of high interest rates and strong market returns.

 

A perk no one asked for? Sources say unions and Treasury Board officials were aware of the misalignment. No surprise that unions didn’t raise it as a problem.

 

The moral of the story. It’s a fairness issue. CPP enhancements were meant to help Canadians save more retirement income, yet public servants – who already have among the best pensions in the country – ended up with a boost they didn’t even ask for.

 

And now, a PBO pause. The PBO updated Canada’s fiscal outlook, which will be the baseline for estimating the cost of political parties’ election promises during the election campaign. The PBO conducts these cost estimates only when requested by a party. It also released a public debt charges calculator for proposed measures and the Ready Reckoner to estimate revenue impact of tax changes. And that’s it. No more PBO reports until after the election on April 28.

PHOTO QUIZ

We have a winner

We’ll end today with a shout-out to Functionary reader Maxime Beaupré, the winner of our photo quiz. He correctly identified 24 deputy ministers in the 2005 photo and 34 in the 2015 photo, making him the best (and only) entrant to take a stab at the names before we identified as many as we could in the latest edition. (Editor’s note: Maxime’s email to us got lost in an inbox crush. That inbox is mine. Apologies, Maxime. ~ Evangeline.) Maxime is executive director of strategic integration and competitiveness policy at Agriculture and Agri-Food Canada.

 

A few other readers wrote last week to fill in the final few blanks in the 2005 photo.

 

They are:

Mary Campbell, who identified: Alex Himelfarb, back row far right.

Jim Alexander, who identified Wayne Wouters, his old boss, as the last person in the 5th row. At the time, Jim was deputy CIO for GC; Wouters was secretary at TBS. 

Jennifer Thorne also identified Wouters.

 

Maxime, a bag of coffee is on its way. And thanks to all who took part.

DM group photo 2005-3

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A bit about me. I cover and analyze the federal public service for Policy Options as the Accenture Fellow on the Future of the Public Service. I've been reporting on the public service for 25 years. My work has appeared in the Ottawa Citizen and iPolitics, and has earned a National Newspaper Award. My full bio. X: @kathryn_may. 

 

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